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MINUTES FOR THE
REGULAR MEETING OF THE
STATE BOARD OF HIGHER EDUCATION

February 16, 2001

CALL TO ORDER

The meeting of the State Board of Higher Education was called to order at 1:24 p.m. by President VanLuvanee.

ROLL CALL

On roll call, the following Board members answered present:

Dr. Herb Aschkenasy
Mr. Shawn Hempel
Mr. Tom Imeson
Ms. Leslie Lehmann
Mr. Jim Lussier
Dr. Geri Richmond
Mr. Bill Williams
Mr. Jim Willis
Ms. Phyllis Wustenberg
Mr. Don VanLuvanee

Mr. Young announced his presence shortly after roll call was taken.

APPROVAL OF MINUTES

The Board dispensed with the reading of the December 15, 2000, regular meeting minutes. Ms. Lehmann moved and Ms. Wustenberg seconded the motion to approve the minutes as submitted. The following voted in favor: Directors Aschkenasy, Hempel, Imeson, Lehmann, Lussier, Richmond, Williams, Willis, Wustenberg, Young, and VanLuvanee. Those voting no: none.

PRESIDENT'S REPORT

Central Oregon Branch Campus Decision

President VanLuvanee reported that a "lively" meeting of the Committee of the Whole just concluded, with the discussion focusing on the future of higher education in Central Oregon and the award of the branch campus management. "This has been an exciting, but challenging process for the System and I commend both President Frohnmayer and President Risser for their excellent work. It's been a difficult decision, but I think the important thing is that the Board focused on the best interests of the citizens of Central Oregon as its number one priority," observed Mr. VanLuvanee.

2001-2003 Biennial Budget/Recent Citizen Survey

The second portion of the Committee of the Whole meeting, said Mr. VanLuvanee, was devoted to a discussion on the biennial budget and its implications. He noted that higher education has many supporters in Salem and around the state, as evidenced by a recent survey conducted on behalf of the Chancellor's Office by Davis & Hibbitts, Inc. "We're certainly encouraged by the positive results and hope we can maintain the momentum in the coming days of the legislative session," he observed.

OSU Visit/Dinner

Mr. VanLuvanee thanked President and Mrs. Risser for hosting a reception and dinner the evening before. He noted that Mr. Lussier's poem added a special touch to the event.

Mr. VanLuvanee asked Mr. Willis for a report on the open forum and dinner presentations. Mr. Willis indicated the open forum was well-attended by faculty, students, and staff. He said that faculty posed questions and concerns about departmental and programmatic issues, while students directed their concerns to the Board's view on tuition increases. At dinner, Honor's College Dean Jon Hendricks introduced several students, who spoke about their experiences in the College. Ethnic Studies Department Chair, Dr. Erlinda Gonzales-Berry, talked about the growth the department is experiencing.

CHANCELLOR'S REPORT

Congratulations, Dr. Richmond

Chancellor Cox congratulated Dr. Richmond on recently being named Scientist of the Year by the Oregon Academy of Scientists. Dr. Richmond said the support of her students, campus administration, and the state system all deserved recognition.

Enrollment Gains in Targeted Programs

At an Engineering and Technology Industry Council (ETIC) meeting earlier in the week, Chancellor Cox said that the deans and directors of engineering and computer science programs in OUS reported notable enrollment gains.

IFS Report

Dr. Craig Wollner, representing the Interinstitutional Faculty Senate, made his first presentation to the Board as its 2001 president. Following is an excerpt of his remarks:

"At our last meeting at WOU on February 2-3, IFS was greeted by President Youngblood and by Provost Minahan. We heard a great deal about the growth and development of the University. But we also learned a great deal about the campus preparations for the coming budget crisis. We had a very productive conversation with Board member Jim Willis, and heard from our OUS legal counsel Ben Rawlins about the new grievance procedures currently under construction.

"We spent most of Saturday with John Wykoff of the Oregon Student Association discussing the concerns of the students about the future of higher education and, again, what we as faculty can do to bring a successful conclusion to the session.

"As we discussed these points and their meaning, it became clear that we have a long way to go before we achieve our budgetary goals. Like many of you, faculty recall the heart-stopping days of Measure 5. Then the stakes seemed immense. But, in retrospect, at least Measure 5 was phased in over several biennia.

"I have been directed by my IFS colleagues to make several comments to you about the difficulties we face at the legislature. One thing we heard repeatedly in our discussions was that many legislators are ready to work with OUS to provide a level of funding that will prevent the kinds of difficulties that can be foreseen in a bare bones budget of the kind proposed by Governor Kitzhaber. As we all know, advocates of many worthy agencies and causes are haunting the halls of the Capitol making their case for their budget. We as faculty must, we were told, be prepared to work hard to educate legislators to the necessity of funding higher education at the level necessary to accomplish our mission. As a result, we have gone back to our campuses and begun to organize other faculty and students to make as great an effort as possible on March 6. Moreover, we have pledged to hold the April IFS meeting at the Capitol in order to visit with legislators and make them aware of the solidarity of higher education and our support for a vote favoring our funding needs."

CENTRAL OREGON BRANCH CAMPUS: REVIEW OF PROPOSALS AND RECOMMENDATIONS

Staff Recommendations to the Committee of the Whole

Staff recommended that the Board:

1. Commend and thank all parties thereto for their engagement in the proposal development and evaluation process:

2. Assign the branch campus management responsibility to Oregon State University.

3. Direct Oregon State University to work with Chancellor's staff to develop an implementation plan by April 1, 2001, for the Chancellor's approval, to include, but not be limited to:

Committee of the Whole Discussion and Action

President VanLuvanee reported that the Committee deliberated for several hours on the subject (see Committee of the Whole minutes dated February 16, 2001, for a comprehensive recording of the proceedings). He asked Board Secretary Vines to read the motion, which was composed and approved by the Committee as an addendum to the original staff recommendations:

"To accept the Chancellor's recommendation to award the branch campus management to OSU as outlined in their proposal, and mandate the Chancellor and the two presidents to forge a statement of collaboration in ways that maximize the value of higher education services in Central Oregon as part of the implementation plan."

Continuing, Mr. VanLuvanee said that the Committee voted 10-1 in favor of forwarding the recommendation as amended to the Board for a final vote. Mr. Young went on record as the one Board member voting against the proposal.

Board Discussion and Action

Ms. Wustenberg moved and Mr. Lussier seconded the motion to approve the staff recommendation as amended by the Committee of the Whole.

Mr. Imeson asked that the Board retain responsibility of naming the new branch campus. The Chancellor agreed to that, as it was alluded to in the original recommendation.

The following voted in favor: Directors Aschkenasy, Hempel, Imeson, Lehmann, Lussier, Richmond, Williams, Willis, Wustenberg, and VanLuvanee. Those voting no: Director Young.

Mr. VanLuvanee concluded by saying that the Committee also discussed the biennial budget proposal, where the Board ultimately reaffirmed its priorities for the coming biennium, including funding the budget model appropriately, making sure there is geographic equalization for the regional institutions, financial support for a Central Oregon branch campus, and targeted funds for engineering programs statewide.

RATIFICATION OF RESTATED GROUND LEASE, AS AMENDED, AND CONSENT TO THE ASSIGNMENT OF A NEW LONG-TERM GROUND LEASE, SOU

Staff Recommendation to the Budget and Finance Committee

Given SOU's limited rights under the terms of the original lease and more favorable posture of the consent and sublease, staff recommended that the Board ratify the Restated Ground Lease signed in 1993, as amended, and approve the Consent to the Assignment to the Kirlin Foundation and sublease to the Southern Oregon Science Center.

Budget and Finance Committee Discussion and Action

Chair Imeson reported that the Committee unanimously approved forwarding the request to the Board for its consideration.

Board Discussion and Action

Explaining that the sublease paves the way for the opening of a museum of natural history on campus, Mr. Imeson said he felt that it was a positive resolution to what appeared to be a somewhat challenging situation at SOU.

Mr. Imeson moved and Mr. Williams seconded the motion to approve the amended ground lease as submitted. The following voted in favor: Directors Aschkenasy, Hempel, Imeson, Lehmann, Lussier, Richmond, Williams, Willis, Wustenberg, Young, and VanLuvanee. Those voting no: none.

REVISED PERFORMANCE FUNDING AND REPORTING RECOMMENDATIONS

Staff Recommendation to the System Strategic Planning Committee

Staff did not anticipate formal action on this item at the January 19, 2001, System Strategic Planning Committee meeting. However, the Committee took action and recommended approval of the revised funding policy to the full Board.

System Strategic Planning Committee Discussion and Action (January 19, 2001)

Mr. Willis reported that the System Strategic Planning Committee unanimously recommended Board approval of the revised performance funding and reporting recommendations.

Board Discussion and Action

Mr. Willis moved and Ms. Lehmann seconded the motion to approve the performance policy revisions as submitted. The following voted in favor: Directors Aschkenasy, Hempel, Imeson, Lehmann, Lussier, Richmond, Williams, Willis, Wustenberg, Young, and VanLuvanee. Those voting no: none.

UNDERGRADUATE ADMISSION POLICY FOR THE 2002-03 ACADEMIC YEAR

Staff Recommendation to the System Strategic Planning Committee

Staff recommended (1) that the 2001-02 general admission policy be continued for the 2002-03 academic year; and (2) that staff continue to work with Oregon schools, OUS campuses, and the Oregon Department of Education on the transition from the traditional admission policy to the proficiency-based admission standards system.

System Strategic Planning Committee Discussion and Action

Mr. Willis reported that the System Strategic Planning Committee unanimously recommended Board approval of the undergraduate admission policy for 2002-03 as submitted.

Board Discussion and Action

Mr. Willis moved and Mr. Lussier seconded the motion to approve the policy. The following voted in favor: Directors Aschkenasy, Hempel, Imeson, Lehmann, Lussier, Richmond, Williams, Willis, Wustenberg, Young, and VanLuvanee. Those voting no: none.

PROPOSED BOARD POLICY ON BUSINESS PRACTICES

Staff recommendation to the System Strategic Planning Committee

Staff recommended Board approval of the following policy:

Consistent with OUS's commitment to the free flow of commerce and efficient business practices, OUS institutions shall not adopt limits on eligibility to enter business agreements or otherwise conduct business unless based on the ability to perform, evidence of illegal activities or other criteria required or allowed by statute or Board rule.

System Strategic Planning Committee Discussion and Action

Mr. Willis reported that the System Strategic Planning Committee unanimously recommended Board approval of the policy as submitted. He explained that the language establishes a Systemwide policy relating to impartial business practices that will be overseen by the Board. Institution staff, he concluded, have agreed to amend related campus-level policy by no later than December 31, 2001.

Board Discussion and Action

Mr. Young stated that the policy was too restrictive, and therefore planned to vote against its implementation.

Mr. Willis moved and Mr. VanLuvanee seconded the motion to approve the policy as submitted. The following voted in favor: Directors Aschkenasy, Hempel, Imeson, Lehmann, Lussier, Richmond, Williams, Willis, Wustenberg, and VanLuvanee. Those voting no: Director Young.

OUS FISCAL YEAR 2002 FEDERAL APPROPRIATIONS

Staff Recommendation to the System Strategic Planning Committee

Staff recommended that the System Strategic Planning Committee refer to the Board for its final approval the Fiscal Year 2002 Federal Appropriation Requests. As the Board had done in previous sessions of Congress, by approving the campus priorities, it is advancing the projects and proposals to the Oregon Delegation for its consideration and assistance.

System Strategic Planning Committee Discussion and Action

Mr. Willis reported that the System Strategic Planning Committee unanimously recommended Board approval of the campus proposals as submitted.

Board Discussion and Action

Mr. Willis moved and Ms. Lehmann seconded the motion to approve the appropriation requests as submitted. The following voted in favor: Directors Aschkenasy, Hempel, Imeson, Lehmann, Lussier, Richmond, Williams, Willis, Wustenberg, Young, and VanLuvanee. Those voting no: none.

B.A./B.S., EARTH SCIENCE, WOU

Staff recommendation to the System Strategic Planning Committee

Staff recommended that the Committee approve and recommend final Board authorization to Western Oregon University to reorganize the undergraduate Natural Science major to a major in Earth Science, effective immediately. The OUS Office of Academic Affairs would conduct a follow-up review in the 2006-07 academic year.

System Strategic Planning Committee Discussion and Action

Mr. Willis reported that the System Strategic Planning Committee unanimously recommended Board approval of the program proposal as submitted.

Board Discussion and Action

Mr. Willis moved and Mr. Lussier seconded the motion to approve the program proposal. The following voted in favor: Directors Aschkenasy, Hempel, Imeson, Lehmann, Lussier, Richmond, Williams, Willis, Wustenberg, Young, and VanLuvanee. Those voting no: none.

OTHER COMMITTEE REPORTS

Joint Boards Working Group

Mr. Lussier reported that, at the last meeting on January 19, the working group heard several presentations, including one on reading and teacher preparation programs and another on school principals' views on teacher performance. Distance education and collaboration projects among the sectors, said Mr. Lussier, generated a good deal of discussion.

OHSU

Mr. Imeson indicated the OHSU board had not met recently, so there was no new information to report. However, he noted that the merger between OHSU and the Oregon Graduate Institute was going well.

SOU Presidential Search

Mr. Williams, pointing out that he was bound by confidentiality issues, said that the search was moving along, and that final candidates would likely be announced the week of February 26, with a special Board meeting to vote on the president-designate scheduled for March 2.

PUBLIC INPUT SESSION

The following people spoke during the public input session:

Mary Cunningham-Oregon Student Association (OSA)

Ms. Cunningham, board chair of the Oregon Student Association, said that OSA supports the Board's stance on a modest tuition increase, given the projected budget shortfalls. She urged the Board to be more visibly opposed to the Governor's proposed budget.

Justin Roach-Oregon State University

Mr. Roach, OSU's student body president, spoke on behalf of the Associated Students of Oregon State University. Pointing out what he deemed was a burden on students to cover, via tuition, budgetary shortfalls, Mr. Roach hoped that the Board would seek creative solutions to the issues it currently faces.

Jason Thelen-Southern Oregon University

Mr. Thelen, speaking on behalf of OSA, said that higher education is "threatened" by the current budget, and that access is jeopardized if further cuts are made. He asked for Board support of OSA as it works with lawmakers to secure increased funding for higher education.

ITEMS FROM BOARD MEMBERS

Mr. Hempel wished the OIT basketball team luck in its upcoming game against SOU.

Following Mr. Williams' positive assessment of the meeting, Ms. Lehmann encouraged the Board to find ways to reward collaboration throughout the System.

Mr. Lussier expressed his appreciation to the Board, the Chancellor, and his staff for work on the Central Oregon branch campus concept. "This is a good end result. I'm encouraged that two of our universities are going to be spending a fair amount of dedicated time making this ultimately a successful program. Certainly, not only Central Oregon wins, but all of Oregon wins when we support these kinds of innovations," he observed.

Echoing Mr. Lussier's comments, Dr. Richmond pointed out the importance of the Board's overall priorities, as the Central Oregon decision had been somewhat consuming. "As worry shifts back to whether all of our institutions have enough money to just function, we are reminded that we cannot live with anything less than the current service level."

Mr. Young stressed that the case for higher education still needed to be made to lawmakers.

ITEMS FROM PRESIDENTS

President Risser thanked the Board for what he deemed a very important conversation regarding the Central Oregon branch campus decision.

Referring to the students who had been in the room for several hours holding posters reflecting concerns over budget cuts and possible tuition increases, President Bernstine commended the group for its sensitivity to the discussions and for not being disruptive.

President Dow said that she looked forward to being one of the partners in the Central Oregon "opportunity."

President Frohnmayer said that he felt the Board's discussion on Central Oregon illuminated the choices and made the follow through collaboration much easier and "much to the benefit to those for whom it was designed."

Reminding those present of the higher education rally scheduled for March 6 in Salem, President Creighton urged people to participate in order to get the message out about higher education.

DELEGATION OF AUTHORITY TO THE BOARD'S EXECUTIVE COMMITTEE

Board Secretary Vines read the statement pertaining to delegation of authority to the Board's Executive Committee:

"Pursuant to Article II, Section 5 of the Bylaws of the Board of Higher Education, the Board delegates to the Executive Committee authority to take final action as here designated or deemed by the Committee to be necessary, subsequent to the adjournment of this meeting and prior to the Board's next meeting, which is scheduled for April 20, 2001. The Executive Committee shall act for the Board in minor matters, and any matter where a timely response is required prior to the next Board meeting."

Board members agreed to the delegation of authority as stated.

ADJOURNMENT

The Board meeting adjourned at 2:08 p.m.

Diane Vines
Secretary of the Board

Don VanLuvanee
President of the Board