Joint Boards Articulation Commission

Meeting Summary Notes
March 13, 1997
Local Government Center
Salem, OR

Members Present

Judith Ramaley, Portland State University
Jim Arnold, OSSHE Academic Affairs
Jon Carnahan, Linn-Benton Community College
Martha Anne Dow, Oregon Institute of Technology
Dave Phillips, Clatsop Community College
Jesse Welch, Pacific University
Elaine Yandle-Roth, Office of Community College Services


Dennis Luke, Oregon House of Representatives; Chair, Education Committee
Paul Simonds, University of Oregon; Interinstitutional Faculty Senate

The meeting was called to order by Judith Ramaley at 10:105 a.m. Members and guests introduced themselves.

1. Meeting Summary Notes of February 13, 1997

The summary notes were approved unanimously.

2. Introduction of Representative Luke

Judith Ramaley welcomed Representative Luke to this meeting of the Commission. Mr. Luke indicated that he was in attendance, by invitation, to "watch government in action." He explained briefly that HB 2387 passed out of the House Education Committee the previous day.

It was suggested the Mr. Luke study a copy of the JBAC Workplan document to get a better sense of the work of the Commission.

One of Mr. Luke's expressed concerns was the lack of student representation on the Commission, though it was explained that the charge to the Commission by the Joint Boards did not specify any slots for student membership. Ramaley, agreed, however, that the issue of soliciting the input of other constituencies (including faculty, students, and staff) was an important topic and one that the JBAC should deliberate upon.

3. OSSHE Academic Council Discussions and Progress on the JBAC Web Page

Martha Anne Dow reported that the OSSHE Academic Council had discussed the issue of student transfer recently, and that, as a result, a short summary sheet of recent action in that area was developed (including the work of the JBAC and the OSSHE Solution Team on Access, Transfer and Community Colleges). This document was distributed to those present.

Dow also mentioned that other significant work in this area included joint programming, discussions regarding co-admissions, and the development of the JBAC web page (resulting from the JBAC discussion in February).

Jim Arnold distributed a printout of the current JBAC home page (located at and explained its components, including resources for students, counselors/advisors, and policymakers. Work on the site will continue, and Dow has indicated that OIT resource people are available to assist in further development. At a phone conference meeting of the Student Transfer Committee held yesterday, there was reported widespread use of the resources on the page already. Dave Phillips stated that this has been of great use to counselors at Clatsop Community College, and that it has links directly to the transfer equivalency tables at OSU, PSU, and UO.

One concern that was expressed was the general availability of any web site. Do the students who need access to this information, have access? The response to this question was that, generally speaking, students on community college campuses are able to access web materials fairly readily. And what we are doing with this web page is making it more possible for self-advising to take place.

The observation was made that links to Oregon's independent institutions were absent. Arnold indicated that steps were underway to include these links.

The issue of the OSSHE Solution Team's relationship to the JBAC was explored. The Solution Team will eventually make its report to the Board of Higher Education, probably sometime this Spring, and the question of whether or not the work of this group will be continued in some way remains. The Solution Team is not necessarily charged with a mission that "ends" and some of its recommendations have implications for the JBAC's continuing work.

The question also was addressed about the views of faculty on credit transfer and related issues. Paul Simonds stated that the OSSHE Interinstitutional Faculty Senate has not taken this matter up recently, but will be able to participate in the ongoing discussion.

4. Report of the Student Transfer Committee and AA/OT Task Force

Dave Phillips distributed revised minutes of the Student Transfer Committee meeting of February 14. A subsequent conference call meeting of the Committee was held on March 12, which included the following topics:

·         The Transfer Committee was enthusiastic about the development of the JBAC web page with many using the site for information purposes already.

·         The OSSHE-Community College faculty conference on CIM/CAM/PASS/PREP will take place on the UO campus on May 12-13, arranged primarily by the PASS Project staff. A preliminary agenda exists, but the focus is not clear. A meeting will take place this afternoon (3-13-97) to further develop the agenda.

·         A draft version of a letter to be distributed to campuses, under Ramaley's signature in her role as JBAC chair, was discussed. This is in response to a large amount of staff turnover recently, and the desire of the JBAC to clarify the intent and implementation of the AA/OT degree. Yandle-Roth is working on another draft of the letter, taking into account the suggestions of the Transfer Committee.

The discussion of issues raised by the Transfer Committee report included the following points:

·         The degrees offered by institutions are developed and approved by the faculty--who continue to think of their campuses as self-contained entities. This world-view of "self-containment" is no longer true and it would be helpful for faculty to recognize this.

·         With regard to the totality of transfer issues, it would be desirable to know more about students who transfer between community colleges.

·         The sample letter refers to an area that has emerged as a problem area, i.e., the "unwrapping" of the degree into its component parts.

·         In addition to a statewide curriculum, we should probably have a consistent GPA requirement too, so that the AA/OT can be automatically accepted as an entrance vehicle for OSSHE institutions. [The issue of the AA/OT guaranteeing entry was not agreed upon by JBAC members, however. It was argued that OSSHE institutions need to have the ability to selectively admit and to offer benefits to their own students (e.g., entry into a major) over transfer students.]

5. JBAC Workplan

The suggestion was made to add language to the workplan, or to a parallel "visioning" document, that would indicate the JBAC's commitment to seeking and considering the input of faculty, staff, and students. This topic should be listed as an agenda item for next month.

6. Other

Ramaley summarized the meeting's discussion with two points:

·         It would be desirable to work toward a "systems approach" regarding student transfer that will give promises to students about what they can expect from Oregon's postsecondary education providers.

Representative Luke summarized his expectations:

7. Future Meetings

The next meeting will take place on April 14, 1997, 10:00 - 12:00, at Portland State University.

8. Adjournment

The meeting was adjourned at 11:45 a.m.

Prepared by Jim Arnold
Office of Academic Affairs/OSSHE
March 18, 1997

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Revised: March 18, 1997