Joint Boards Articulation Commission

Meeting Summary Notes
October 14, 1999

Members Present
Jon Carnahan, Linn-Benton Community College, Chair
Jim Arnold, Oregon University System
Roy Arnold, Oregon State University
Phil Creighton, Eastern Oregon University
Ron Dexter, Oregon Department of Education
Liz Goulard, Clackamas Community College
Sheldon Nord, Oregon Institute of Technology
Dave Phillips, Clatsop Community College
Elaine Yandle-Roth, Community Colleges and Workforce Development

Guests Present
Mary Brau, Lane Community College
Tamara Dykeman, Oregon Community College Association


The meeting was called to order by Chair Jon Carnahan.


1. Summary Notes for June 2, 1999

The summary notes were approved as submitted.

2. JBAC History, Organizational Structure, Membership Review, and Resources

Carnahan provided an historical account of the JBAC formation and its preceding organization as well as the issues with which each had dealt. The need for a public relations effort was noted. Concern was voiced that the Governor, as well as the general public, does not know how well courses transfer. Transfer statistics were discussed and it was noted that they are fairly flat so wouldn't make a very saleable story. If the data is clear that the patterns of transfer have changed Creighton suggested a bi-fold pamphlet as an effective means of communication.

We all want to make things more "user friendly" and, as a result, multiple groups get formed to deal with the same issues. Carnahan noted that he has been appointed to a Blue Ribbon Commission and Dykeman explained that it is dealing primarily with the issue of financial aid in an attempt to encourage more community college students to get a baccalaureate degree.

Our job is one of continual education. Advisors have to tell students the same message over and over and with new administrative staff at the colleges we need to do so too. Jim Arnold noted that some of the people he contacted to get updated information for the transfer hotline list on the web were seeing it for the first time. We might want to e-mail information to several list serves also as a means to get information out.

3. 1998-99 Annual Report Revision and Adoption

Jim Arnold and Elaine Yandle-Roth were asked to work on a press release for issuing the annual report and work plan to the Joint Boards. Data on transfer would need to be added. Jim Arnold noted that he would need to work through the OUS press office in Portland and that the data give a pretty flat line that he thinks will raise more questions. Lack of a uniform definition of "transfer students" is a problem as is the huge movement between systems in a non-linear fashion. Many students are dual enrolled in post-secondary institutions as well as in high school and a post-secondary institution. Our message might be that students are more mobile and not disadvantaged by it. It was suggested that we use a particular student to showcase our point (e.g. participated in a 2+2 course at McMinnville High school, transferred to Chemeketa and the to the UO). It was noted that more and more we are working with collections of credits from many institutions. Liz noted that it is on the agenda for the Portland Metro meeting. A similar suggested message is mobility of students, collaboration, and seamless articulation of credits then success in business and industry.

4. 1999-2000 Work Plan

It was noted that the joint data reports the JBAC receives from OUS/OCCURS staff is data laden and that the JBAC needs to do the analysis. We could use this data and the annual report submission to the Joint Boards Working Group as opportunities to get our message, that transfer is working well, out. It was noted that we needed internal circulation of that message as well. The Council of Instructional Administrators and Community College Council of Presidents were specifically noted. Dykeman will talk to Jay Remy on the Oregon Community College Association (OCCA) staff for his advice on its news worthiness. .

The plan was adopted for submission to the Joint Boards Working Group on November 19th at Portland State University.

Ron Dexter outlined two issues for the JBAC consideration during this next year.

Need for a K-16 plan was noted with the CCWD Commissioner, State Superintendent of Public Instruction and OUS Chancellor taking the lead. Goulard noted that the specific challenge is putting a statewide picture to our menu approach to early collegiate opportunities for students. Ron noted that he has been charged with getting the Certificate of Advanced Mastery operational. A discussion with the Oregon Board of Education is planned for December. A clear value for its attainment (beyond a high school diploma) is still not present. Dexter said he would like to see a tuition free year at a post-secondary institution. Carnahan said that when he was on the Governor's task force they had talked with employers about a guaranteed interview and funding for an endowment. He noted that community colleges couldn't give free tuition when adults have not had a chance to obtain the credential. He suggested the Oregon Student Assistance Commission might be able to set up an endowment. Goulard noted that acceleration through the students post-secondary degree program should be an incentive. Creighton suggested it could be a focus for a HOPE Scholarship and that Maryland had a tuition offset funded by their legislature. Thoughts and rough proposals were suggested for the December meeting.

More active language that is measurable is needed in the work plan as submitted.

5. Movement from 3 to 4 Credit Hour Courses

Mary Brau from Lane Community College attended to share concerns over the shifting of three to four and from four to five credit hour courses. She outlined the discussions at the University of Oregon where the higher credit model was first adopted and informed members that some students were having problems when they transferred mid-sequence. A student taking three three-credit courses would have one extra credit but a student transferring after two courses might have to take the second course over in order to assure that the content had been adequately covered. Extra credits would be counted as elective. This is particularly a problem when course content is highly sequential but she is beginning to see it in Arts and Letters and Social Science as well.

Community college members noted the difficulties in making a uniform move to 4 credit courses which is why they have been attacking the issue selectively. Goulard said she would pose the problem to the Council of Instructional Administrators to see if it is a statewide problem and will report back in December. Creighten noted that many disciplines have developed national standards and competency exams which might serve as a solution. Carnahan noted that our role is to encourage faculty to get together to solve problems like this.

Student involvement has not occured when student groups are given invitations to the meetings. Focus groups might be a more effective method for getting input.

6. 1999-2000 Meeting Calendar

The next two meetings were set for 10:00 a.m. to 2:00 p.m. at the Advanced Technology Center in Wilsonville. The dates selected are Wednesday, November 17, and Wednesday, December 15.

The meeting was adjourned at 1:10 p.m.

Prepared by Elaine Yandle-Roth
Community Colleges and Workforce Development