Joint Boards Articulation Commission

Meeting Summary Notes
January 6, 1999
OIT Metro,
Portland, Oregon


Members Present

Martha Anne Dow, Oregon Institute of Technology, Chair (via PicTel)
Janine Allen, Portland State University
Jim Arnold, Oregon University System
Roy Arnold, Oregon State University
Jim Buch, University of Oregon (via phone)
Jon Carnahan, Linn-Benton Community College (via phone)
Liz Goulard, Clackamas Community College
Pat Loughary, Blue Mountain Community College (via phone)
Dave Phillips, Clatsop Community College
Mark Wahlers, Concordia College
Elaine Yandle-Roth, Office of Community College Services


Tamara Dykeman, Oregon Community College Association (via phone)
Holly Zanville, Oregon University System (via phone)

Martha Anne Dow called the meeting to order at 10:10 a.m.

1.  Announcements

J. Arnold reviewed the meeting agenda and noted that Holly Zanville would be joining the group via conference call at 11:00 a.m. to report on the Oregon Early Options Study.

2.  Summary Notes of December 2, 1998

The summary notes of the December 2, 1998, meeting were approved as submitted.

3.  Report from the December 17th OUS-CC Joint Meeting of Academic Officers

Elaine Yandle-Roth briefly summarized one of the two concurrent discussion group sessions at the December 17th meeting of the chief academic officers of the University System and community college sectors. The small group discussion on "regional partnerships" indicated that there were many things which were working--as well as a number of challenges yet to be addressed.

Roy Arnold and Dave Phillips then reviewed the discussion group session of that meeting which addressed the draft of the JBAC's "Course and Credit Transfer Plan." The charge to the discussion group had been to provide feedback and identify priority items. One of the primary items that emerged was the suggestion to find ways of bringing faculty together from both sectors with the goal of making the transfer process a more comfortable one for students. Starting with science disciplines was proposed. Also addressed was the University System's Proficiency-based Admissions System (PASS) and convening faculty to address and standardize course outcomes.

J. Arnold indicated that the Course and Credit Transfer Plan has subsequently been revised on the basis of that discussion.

Further discussion included the following points:

4. Progress on Financial Aid Issues

Janine Allen reported that she had approached the financial aid directors about making some progress on the "satisfactory progress" issue. The aim would be to find a way to set criteria for satisfactory progress that would be somewhat standardized without causing hardship for individual institutions. The financial aid directors are receptive to working on this. They are also interested in a record-keeping system to track students who are co-enrolled. Their efforts may involve the work of the Oregon State Scholarship Commission.

5.  JBAC Workplan

J. Arnold noted the revised language in the JBAC workplan addressing the "identification and monitoring of key educational improvement activities." This is a discussion that would be critical to have Judy Patterson in attendance for and she is unable to attend today. Yandle-Roth will take responsibility for having an ODE representative to take Judy's place if she is not available.

Phillips noted that he is still working on finalizing membership for the Student Transfer Committee. Changes so far include the additions of Dana Young, Blue Mountain Community College (for Pat Loughary), Linda Newell, Oregon Institute of Technology (for Beth Murphy), and Mickie Bush, Concordia University (representing the indepdendent institutions). Glenda Tepper will remain, though her new affiliation is Clackamas Community College.

Wahlers suggested that the JBAC Workplan be more reflective of the involvement of the Oregon Independent Colleges. J. Arnold agreed to work on language for the workplan that would be more inclusive.

6. Oregon Early Options Study

Holly Zanville of the OUS Chancellor's Office joined the group by phone to discuss the recently-completed Oregon Early Options Study (presented to the Joint Boards on November 20, 1998). This study had its origins in the 1997 legislative session. A large part of the report is a survey of Oregon high school administrators and their views of options available to high school students who wish to pursue some postsecondary credits before they graduate. The survey response gave adequate representation of urban, rural and suburban districts. The report also outlines some of the activity in this area in other states. The belief is that with proper incentives and good student advising, Oregon could increase the number of students participating in early options programs.

Oregon is one of the lowest states nationally with students taking Advanced Placement (AP) exams. There are many students taking AP courses, but low numbers taking the tests. In this state, college high programs are important in terms of "early options." According to the survey results, demand is growing, on the part of students and parents, for more options. It would be helpful if we could get more information from schools about the number of students who potentially could enroll in college work for part of their school day.

Among the recommendations noted on page 10 of the report, Zanville briefly addressed equity issues and the expansion of telecommunicated courses as factors to be considered in developing a statewide early options program. Other issues mentioned were the shift from using high school teachers to teach courses on the high school campus to students attending courses on the college campus; the need for more unified transcripting of courses; and data gaps (such as the inability to determine the numbers of high school students currently enrolled in college courses on college campuses).

Tamara Dykeman indicated that there may be several legislative bills addressing the theme of early options in this upcoming session. Zanville suggested that OUS may wait to be called in, rather than initiating legislative activity in this area.

The suggestion was made for the JBAC to take a proactive stance and develop a positive, public statement which would indicate that the postsecondary education sectors are interested in working with K-12 in developing statewide early options. JBAC could be seen as a neutral body that could provide information and advocacy in this area. It may be easier for JBAC to provide advocacy than any of the individual sectors might.

The suggestion was made that Jon Carnahan draft the proposed "affirmative statement" in favor of early options and that this topic be kept on the agenda for the next JBAC meeting.

The question was raised about getting data about early options involvement that are as complete as possible. Yandle-Roth indicated that she has more recent data available right now.

With respect to a statewide program of early options, Dykeman stated that community colleges are concerned about working things out at the local level with their nearby school districts. Reservations were expressed, though, about how this local view would fit with enhanced distance education efforts. (LBCC is the best model in the state for relationships with schools districts and JTPA programs, and for keeping track of who's being served and how funds are spent). Dykeman also stated that the Oregon State Scholarship Commission is working on the standardized transcripting issue.

Yandle-Roth said that she'd fax to JBAC members the most recent documents she had regarding proposed early options programs (including the "Student Bill of Rights" proposed by the Associated Oregon Industries).

Phillips indicated that both Clatsop Community College and Columbia Gorge Community College work closely with Washington State's Running Start program. In this program, Washington high schools contract with Oregon community colleges to provide instruction to their students; 93% of the funding goes to the community colleges providing the courses. High schools can, and do, lose some of their best and brightest this way. In the state of Washington, there appears to be a lot of bitterness about the Running Start program. Rural school districts, especially, can find themselves in trouble with their loss of students.

For the next JBAC meeting, we should again have "early options" on the agenda, with the statement in support of options drafted by then.

Yandle-Roth stated that there are more data available now that speak to dual credit options, though a couple of schools are still missing. We need further work on these data, and they may be available for the next JBAC meeting.

7.  Revised AA/OT Guidelines

J. Arnold had proposed language for the revised AA/OT guidelines, distributed with the JBAC packet materials for this meeting. Alternate language was suggested and discussed. Under the "electives" section of the guidelines, the wording agreed upon was:

Effective Fall term, 1998, WR 115 may be included in the Associate of Arts Oregon Transfer degree as an elective -- providing that the WR 115 course at the community college has been approved by the Office of Community College Services.

Effective Fall term, 1998, community colleges may grant Associate of Arts Oregon Transfer degrees that include up to 12 professional-technical credits as electives. Community colleges shall identify and publicize those professional-technical credits available on its campus which are appropriate for inclusion in the Associate of Arts Oregon Transfer degree.

A motion was made and seconded that the above language be adopted in the AA/OT guidelines. The motion passed unanimously.

It was suggested that the revised AA/OT guidelines be sent out with the new guidelines for WR 115. JBAC staff should contact Karen Vaught-Alexander from OWEAC regarding the new standards. The new guidelines should be sent out to all senior academic and student affairs officers of both the University and community college sectors.

8.  Course and Credit Transfer Plan

J. Arnold commented on the latest draft of the Course and Credit Transfer Plan, indicating that very few changes have been made since the last version--although the executive summary has been modified to conform to reporting requirements. SB 166 is the number now assigned to LC 760, the bill to be introduced along with the plan.

The suggestion was made to include some mention of OICA institutions in the "Directions and Future Plans" section.

9.  Student Transfer Committee

Phillips solicited ideas for agenda items for the next meeting of the Student Transfer Committee (STC). Among the items suggested were:

10.  Adjourn

The meeting was adjourned at 12:30 p.m. The next meeting is scheduled for February 3, 1999, 10:00 a.m. to 2:00 p.m. at OIT Metro. (J. Arnold will poll JBAC members by email about availability on that date.)

Addendum: The February 3 meeting was subsequently cancelled and the next JBAC meeting will be on March 3.



Prepared by Jim Arnold
OUS Academic Affairs
January 27, 1999