BANNER FIS CHART OF ACCOUNTS, Proposed Changes

Proposed changes to the Banner FIS Chart of Accounts are available  at the link above, located on the Accounting & Reporting section of the Controller's Division web pages.

ACCOUNTING & FINANCIAL REPORTING

05-650 ACCOUNTING FOR INTERFUND TRANSACTIONS:

Due to this policy going through a major rewrite, there are two documents for you to review:

1.  There is a redline strikeout version document titled "Policy 05-650 Redline Version" where only the portions of the policy that have been deleted, are in red.  However, this document is the old policy with no other revisions.

2.  The next document is titled "05-650 Accounting for Interfund Transactions draft revision".  This document includes all the new verbiage with no redline strikeout.  You can still look at the old version of this policy at:http://www.ous.edu/dept/cont-div/fpm/acco-05-650 .

Senate Bill 242 has removed the E & G expenditure limitation.  Because OUS is no longer required to report expenditures to DAS, there is no longer a conflict between GASB financial statement reporting requirements and the State of Oregon budget reporting requirements.  This change provides an opportunity to fully revise this policy.

Major revisions to this policy include:

• The elimination of the policy pertaining to no transfers out of FT11
• Included financial statement eliminations in each type of Interfund transaction instead of in a separate section
• Moved accounting treatment out of policy and into appendix, the end of each section links to the appendix for the section topic
• We no longer use FT11 to record expenses of auxiliary enterprises
• Policy allows for a phase in by institutions until July 1, 2013
• Some account codes will be terminated on June 30, 2013
  • 24901 - Designated Operations Fund Support
  • 24902 - Service Dept Support Chg
  • 09398 - Support for Desig Ops/Serv Depts

Please send policy comments/recommendations to Kristie Williams (kristie_williams@ous.edu ) by April 16, 2012, via a coordinated campus response. 

PROCUREMENT AND CONTRACTING

70.500 PROCUREMENT AND CONTRACTING CODE

This new policy has been created to reflect the current OARs for OUS  procurement rules (Division 60, 61, 62, and 63).  This policy will be replacing FASOM - Section 13.02 "Purchasing - Competitive Procedures, Procurement and Contracting of Goods and Services."

Please send policy comments/recommendations to Kristie Williams (Kristie_Williams@ous.edu ) by February 10, 2012, via a coordinated campus response.

This draft proposal was announced via e-mail on January 23, 2012 to the Directors of Business Affairs; Directors of Purchasing; and the Facilities Directors.