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01.06 Summary of Changes to Chancellor's Office Business Policies & Procedures FY 2010

15.15 - Contract Monitoring

01/12/10 - Number 4 under Procedures was updated.

25.08 - Establishing/Updating Vendor Records

09/10/09 - This is a new policy that has been added to the Chancellor's Office Business Policies and Procedures.

25.10 - Procurement Cards and Ghost Accounts

06/18/10 - The following updates were made:

  • An index was added
  • Conference Exception was added

25.55 - Accounting for State of Oregon Assessments & CO Cost Recoveries

08/17/09 - The following changes have been made to the subject policy, effective July 1, 2009:

  • Change in rate for Capital Support Assessment (from .1% to .25%, as discussed at the July 8, 2009 Facilities Directors Meeting).
  • Change in rate for the Centralized Activities Assessment (from .18% to .22%) 

These rate changes were made to cover inflationary costs, plus additional costs being incurred centrally on behalf of the system (such as the state MWESB assessment more than quadrupling in FY10, and central studies related to capital improvement projects, etc.).

These rate changed were approved by the Vice Chancellor for Finance and Administration.

28.05 Contractor Travel Reimbursements

12/30/09 - A Travel Reimbursement Request form was added to reflect the new personal mileage reimbursement rate effective for travel on or after January 1, 2010.

30.05 Travel Reimbursements

03/29/10 - Updated references to old FASOM travel policies to now link to Fiscal Policy Manual 95.100. Added "Policy on Lodging Receipts."

02/08/10 - Added "Procedures for Chancellor's Office Employees using State of Oregon Car Rental Contracts". (Chancellor's Office employees have the option of using State of Oregon car rental contracts (Enterprise/National and Hertz).

02/03/10 - "Policy on Rented Vehicles" section updated to clarify that reimbursement will be made at the standard economy class rate when a vehicle from a non-authorized vehicle class is rented without identifying an approved exception

12/30/09 - A Travel Reimbursement Request form was added to reflect the new personal mileage reimbursement rate effective for travel on or after January 1, 2010.

40.05 Grants and Other Sponsored Agreements

08/31/09 - Pre- and post-award procedures were added to this policy.

09/21/09 - Procedures were clarified and additional steps were added.

90.00 Forms and Examples

12/30/09 - A Travel Reimbursement Request form was added to reflect the new personal mileage reimbursement rate effective for travel on or after January 1, 2010.

Last Updated: 06/18/10