Chancellor's Office Payroll Processing Calendar

• Payroll Processing Calendar 2013 (PDF)

Expanded calendar includes the OUS calendar for the central aggregate processing of all university payrolls, as well as internal deadlines for payroll processing of all Chancellor's Office employees.

Accounting and Reporting Calendar

The monthly, quarterly and annual accounting periods and regular meeting times established for each institution within the Oregon University System.

• Accounting and Reporting Calendar 2013 (PDF)

Board Docket Due Dates: Information to be included in the next Board or F & A Committee meeting's docket must be received by the Board's Office two Fridays before the Board meeting at 5:00 p.m.

Management Quarterly Report Due Dates:

• For the 1st, 2nd and 3rd quarters, management reports from the universities are due in the Controller's Division by 5:00 p.m. two weeks before the docket is due for the Board meeting, which is four weeks before the Finance & Administrative Committee Board meeting.
• For 4th quarter, management reports from the universities are due in the Controller's Division by 5:00 p.m. three weeks before the docket is due for the Board meeting which is five weeks before the Board F & A Committee meeting.
• This provides the Controller's Division one week to compile the management reports, to follow up on any unexplained variances, to review the management reports with the OUS Budgets Division, and to prepare the docket item for the next Board meeting.

Closing of Monthly Periods:

• See the 'Description of Accounting Periods' policy section 05.005.
• Beginning FY13 Period 1, all institutions and the Chancellor's office will close on the 5th work day.
• IF A UNIVERSITY IS UNABLE TO MEET A DUE DATE FOR CLOSING A MONTHLY PERIOD, PLEASE CONTACT NICK MILLER AT 541-737-3113, OR BY E-MAIL, Nick_Miller@ous.edu.

Bi-Monthly Accounting and Reporting Meetings and Conference Calls:

Conference calls will happen on the odd numbered months - January, March, May, July (If necessary), September and November.

• EOU –  Second Thursday, 9:00 am – 10:00 am
• OIT –  Second Thursday, 11:00 am - noon
• OSU – Third Tuesday, 3:00 pm – 4:30 pm
• PSU –  Third Friday, 10:00 am – 11:00 am
• SOU –  Second Wednesday, 9:00 – 10:00 am
• UO –   Third Wednesday, 9:30 – 11:00 am
• WOU – Second Wednesday, 1:15 pm – 2:15 pm

Monthly Business Officer:

• Second Wednesday, 10:30 am-11:30 am